Friday, March 30, 2007
Monday, March 12, 2007
Living Springs Lutheran Church Preschool/ASC Board Meeting Minutes
In attendance: Pastor Chris Stoxen, Vicar Nancy Vogel, Andrea Berry, Gail Buchanan, Joe Canterbury, Cindy Day, Jeff Day, Brenda Grohman, Amy Penfield, Joan Podd, Burgin Riley, Craig Stoxen and Noelle Yingling.
Guests: Jill Avery, Jon and Tracy Vermillion, Christy Hall, Phillip Buckhaults, Karen Stewart, Jeff Herbig, Travis Madden, Grady Jordan, Chris Horan, Victoria White and other guests who did not sign the attendance sheet.
Not in attendance: Steve Padgett and Jennifer Wiggins.
The meeting was called to order by Joe Canterbury and was opened with prayer.
Minutes (out of order)- Burgin Riley asked that the minutes for the February meeting be corrected to reflect that she did not feel the parking problem for parents was getting better. Gail Buchanan reported that Pastor Chris emailed her asking that the minutes reflect that a 95% occupancy rate is needed for summer camp to make the 2007 budget successful. Craig Stoxen moved the minutes be approved with corrections. Joan Podd seconded the motion and the motion carried.
Parent Comments- Chris Horan asked for clarification on a memo that went out yesterday telling parents that anything to be placed in the children’s boxes needs to come through the board. Amy Penfield explained that the memo was prepared in response to confusion by some parents regarding a notice that was generated by parents, as opposed to the preschool, and placed in children’s boxes. The notice gave no name or phone number for contact information and parents went to Amy to clarify the source of the notice. The consensus of the board was that the director could review and approve notices to be placed in children’s boxes. All notices need to be signed and have contact information.
Phillip Buckhaults stated that the question and answer sheet that Amy Penfield provided today was very helpful. It addressed parent concerns regarding curriculum, IOL, commitment to continued NAEYC accreditation, parent liaison to the board and board minutes, continuation of the full day program and additional loss of staff. Dr. Buckhaults stated that parents need more of this.
Victoria White discussed the preschool’s recent public relations issue. She stated that events happened quickly and there was a four day lag when parents did not have information and rumors were created. Mrs. White feels the center is an exceptional facility and it retains and recruits the best teachers and parents want the very best. Therefore, she and her husband, who owns a PR firm, would like to develop a written communication plan for the preschool. Joe Canterbury motioned that Mrs. White proceed with development of a plan to be presented to the board and Joan Podd seconded it. The motion carried.
Treasurer’s Report - Craig Stoxen distributed copies of the financial reports and stated that revenue is about $6,000 over where we projected it to be. The preschool is below budget on expenditures. However, the preschool needs to build up for months that have three pay periods. Craig also reported that the church is moving forward with hiring a bookkeeper. He and the church treasurer have resumes for review.
Director’s Report – Amy Penfield did not have a formal written report but shared the following:
o She hired a floater who will start on March 22, 2007.
o The position of co-teacher in the 4 year old class has been offered to a candidate.
o She has two resumes for teachers that are interested in the two year old class.
o Work is beginning on the annual report for NAEYC accreditation.
o There has been no overall change in enrollment of children. One after school child left but was replaced.
o The Cobb Enterprises fundraiser netted $1700. Pastor Chris commented that Thrivent will match a portion of these funds. These funds have been earmarked for partial scholarships for teachers to attend conferences.
o A kit has been purchased to make name badges for staff.
Update: The candidate accepted the position for the four year old class.
Follow up needed: Pursue Thrivent matching funds.
Personnel Committee Report – Brenda Grohman reported she will schedule a personnel committee meeting.
Council Report – Gail Buchanan reported:
o The preschool budget was presented and accepted by church council. It has been given to the congregation and will be voted on by the congregation on March 18, 2007.
o The church took steps to move forward with a new copier early to leverage buying power for the copier that the preschool needed to purchase.
o Bill Franck is the council representative serving on the search committee for the new director.
Special Events – Noelle Yingling reported that the attendance at the mid year open house was very disappointing and recommended that it not be held again. Gail Buchanan reported that the Lutheran Schools Week Sunday was very special. Teachers were installed during the church service, given certificates, a corsage and a small gift. The reception following the service was well attended. Amy Penfield commented that staff were very appreciative.
Old Business
• Web Site Demo/Internet Hook-Up-Joe Canterbury reported that the demo was held last week and the proposal will be reviewed by church council. The web site will incorporate the Preschool. One wireless internet card has been purchased. The church is looking at options for getting wireless internet through the entire building.
• ELEA Accrediation-Gail Buchanan presented information on ELEA accreditation which included a summary of current spiritual development guidelines for the preschool, spiritual formation recommended in the ELEA’s self study for recognition guide, current preschool spiritual development and adherence to ELEA recommendations, ELEA preparation for accreditation, similarities and differences between ELEA and NAEYC and the standards relating to religious curriculum and preschool governance. A sample from the resource, “O Come Let Us Worship”, from which the preschool adopted the chapel extension idea for the classroom, was presented. Handouts that outline the ELEA accreditation process were also shared. A copy of the self study for recognition as well as a copy of the self study for accreditation outlining all the standards has been placed in a notebook and provided to Amy Penfield to make available for parent review.
Gail also reported that the recent NAEYC annual conference in Atlanta had a faith based track for their workshops. The ELEA board will vote at their April meeting on a proposal to allow NAEYC accredited programs to go through an abbreviated accreditation process due to the overlap of NAEYC and ELEA standards. NAEYC and ELEA are compatible.
• Preschool Board Training- Joe Canterbury reported that it will be held on March
10, 2007 from 9AM until 12 noon.
• Mediation Agreement- Members signed the agreement relating to shared space
concerns and promotion of positive relationships between the church and preschool.
New Business
• Search Committee-Andrea Berry reported that an ad will run in the Sunday paper
for two weeks. An ad has also been placed on the SC Synod (for the Evangelical
Lutheran Church in America) web site. Five or six resumes have been received thus
far. The committee plans to close the door on applications by March 16th (although
applications beyond that date will not be rejected). Interviews have been planned for
March 22 and 27th. The top two candidates will be presented to the board. Amy
Penfield is not applying.
• Preschool Staff Meeting-Will be held on Monday, March 12th at 6:15 PM. Cindy
Day will provide food and staff will work on their portfolios.
• PTO Meeting-Tracy Vermillion reported that she will schedule a PTO meeting in
April. She will put up a note by each classroom for parent representatives. One
suggestion for a fund raiser is a Preschool car magnet.
• Parent Directory-Parents asked if a parent directory could be compiled. The board
felt this should be a PTO project. Parents can volunteer (or not) to be listed in the
directory.
• Advisors to the Board-Parents asked if consideration had been given to pursuing
advisors and consultants that offer advice to the board. Craig Stoxen and Gail
Buchanan reported that this has been done on an informal basis during the life of the
preschool. Two board members have advanced degrees in education; Andrea Berry
with a Ph.D. and Joan Podd with a Master’s degree.
Next Meeting
Monday, April 2, 2007 at 6:30 PM. Please note change in date due to Spring break.
Parents asked if the next board meeting will be open since the director candidates will be presented. Craig Stoxen reported that an attorney will be consulted.
Follow up: Attorney contacted. Waiting for response.
Jeff Day moved that the meeting be adjourned. Joan Podd seconded it and the motion carried.
Respectfully submitted,
Gail Buchanan, Secretary
Guests: Jill Avery, Jon and Tracy Vermillion, Christy Hall, Phillip Buckhaults, Karen Stewart, Jeff Herbig, Travis Madden, Grady Jordan, Chris Horan, Victoria White and other guests who did not sign the attendance sheet.
Not in attendance: Steve Padgett and Jennifer Wiggins.
The meeting was called to order by Joe Canterbury and was opened with prayer.
Minutes (out of order)- Burgin Riley asked that the minutes for the February meeting be corrected to reflect that she did not feel the parking problem for parents was getting better. Gail Buchanan reported that Pastor Chris emailed her asking that the minutes reflect that a 95% occupancy rate is needed for summer camp to make the 2007 budget successful. Craig Stoxen moved the minutes be approved with corrections. Joan Podd seconded the motion and the motion carried.
Parent Comments- Chris Horan asked for clarification on a memo that went out yesterday telling parents that anything to be placed in the children’s boxes needs to come through the board. Amy Penfield explained that the memo was prepared in response to confusion by some parents regarding a notice that was generated by parents, as opposed to the preschool, and placed in children’s boxes. The notice gave no name or phone number for contact information and parents went to Amy to clarify the source of the notice. The consensus of the board was that the director could review and approve notices to be placed in children’s boxes. All notices need to be signed and have contact information.
Phillip Buckhaults stated that the question and answer sheet that Amy Penfield provided today was very helpful. It addressed parent concerns regarding curriculum, IOL, commitment to continued NAEYC accreditation, parent liaison to the board and board minutes, continuation of the full day program and additional loss of staff. Dr. Buckhaults stated that parents need more of this.
Victoria White discussed the preschool’s recent public relations issue. She stated that events happened quickly and there was a four day lag when parents did not have information and rumors were created. Mrs. White feels the center is an exceptional facility and it retains and recruits the best teachers and parents want the very best. Therefore, she and her husband, who owns a PR firm, would like to develop a written communication plan for the preschool. Joe Canterbury motioned that Mrs. White proceed with development of a plan to be presented to the board and Joan Podd seconded it. The motion carried.
Treasurer’s Report - Craig Stoxen distributed copies of the financial reports and stated that revenue is about $6,000 over where we projected it to be. The preschool is below budget on expenditures. However, the preschool needs to build up for months that have three pay periods. Craig also reported that the church is moving forward with hiring a bookkeeper. He and the church treasurer have resumes for review.
Director’s Report – Amy Penfield did not have a formal written report but shared the following:
o She hired a floater who will start on March 22, 2007.
o The position of co-teacher in the 4 year old class has been offered to a candidate.
o She has two resumes for teachers that are interested in the two year old class.
o Work is beginning on the annual report for NAEYC accreditation.
o There has been no overall change in enrollment of children. One after school child left but was replaced.
o The Cobb Enterprises fundraiser netted $1700. Pastor Chris commented that Thrivent will match a portion of these funds. These funds have been earmarked for partial scholarships for teachers to attend conferences.
o A kit has been purchased to make name badges for staff.
Update: The candidate accepted the position for the four year old class.
Follow up needed: Pursue Thrivent matching funds.
Personnel Committee Report – Brenda Grohman reported she will schedule a personnel committee meeting.
Council Report – Gail Buchanan reported:
o The preschool budget was presented and accepted by church council. It has been given to the congregation and will be voted on by the congregation on March 18, 2007.
o The church took steps to move forward with a new copier early to leverage buying power for the copier that the preschool needed to purchase.
o Bill Franck is the council representative serving on the search committee for the new director.
Special Events – Noelle Yingling reported that the attendance at the mid year open house was very disappointing and recommended that it not be held again. Gail Buchanan reported that the Lutheran Schools Week Sunday was very special. Teachers were installed during the church service, given certificates, a corsage and a small gift. The reception following the service was well attended. Amy Penfield commented that staff were very appreciative.
Old Business
• Web Site Demo/Internet Hook-Up-Joe Canterbury reported that the demo was held last week and the proposal will be reviewed by church council. The web site will incorporate the Preschool. One wireless internet card has been purchased. The church is looking at options for getting wireless internet through the entire building.
• ELEA Accrediation-Gail Buchanan presented information on ELEA accreditation which included a summary of current spiritual development guidelines for the preschool, spiritual formation recommended in the ELEA’s self study for recognition guide, current preschool spiritual development and adherence to ELEA recommendations, ELEA preparation for accreditation, similarities and differences between ELEA and NAEYC and the standards relating to religious curriculum and preschool governance. A sample from the resource, “O Come Let Us Worship”, from which the preschool adopted the chapel extension idea for the classroom, was presented. Handouts that outline the ELEA accreditation process were also shared. A copy of the self study for recognition as well as a copy of the self study for accreditation outlining all the standards has been placed in a notebook and provided to Amy Penfield to make available for parent review.
Gail also reported that the recent NAEYC annual conference in Atlanta had a faith based track for their workshops. The ELEA board will vote at their April meeting on a proposal to allow NAEYC accredited programs to go through an abbreviated accreditation process due to the overlap of NAEYC and ELEA standards. NAEYC and ELEA are compatible.
• Preschool Board Training- Joe Canterbury reported that it will be held on March
10, 2007 from 9AM until 12 noon.
• Mediation Agreement- Members signed the agreement relating to shared space
concerns and promotion of positive relationships between the church and preschool.
New Business
• Search Committee-Andrea Berry reported that an ad will run in the Sunday paper
for two weeks. An ad has also been placed on the SC Synod (for the Evangelical
Lutheran Church in America) web site. Five or six resumes have been received thus
far. The committee plans to close the door on applications by March 16th (although
applications beyond that date will not be rejected). Interviews have been planned for
March 22 and 27th. The top two candidates will be presented to the board. Amy
Penfield is not applying.
• Preschool Staff Meeting-Will be held on Monday, March 12th at 6:15 PM. Cindy
Day will provide food and staff will work on their portfolios.
• PTO Meeting-Tracy Vermillion reported that she will schedule a PTO meeting in
April. She will put up a note by each classroom for parent representatives. One
suggestion for a fund raiser is a Preschool car magnet.
• Parent Directory-Parents asked if a parent directory could be compiled. The board
felt this should be a PTO project. Parents can volunteer (or not) to be listed in the
directory.
• Advisors to the Board-Parents asked if consideration had been given to pursuing
advisors and consultants that offer advice to the board. Craig Stoxen and Gail
Buchanan reported that this has been done on an informal basis during the life of the
preschool. Two board members have advanced degrees in education; Andrea Berry
with a Ph.D. and Joan Podd with a Master’s degree.
Next Meeting
Monday, April 2, 2007 at 6:30 PM. Please note change in date due to Spring break.
Parents asked if the next board meeting will be open since the director candidates will be presented. Craig Stoxen reported that an attorney will be consulted.
Follow up: Attorney contacted. Waiting for response.
Jeff Day moved that the meeting be adjourned. Joan Podd seconded it and the motion carried.
Respectfully submitted,
Gail Buchanan, Secretary
Saturday, March 10, 2007
Answers to Questions presented to the Board
1. Is the church planning to change from an education-based program to one that is completely Christian in nature--more babysitting service rather than quality structured care? Has the church ever proposed moving to a faith based system? If so, is this different from the current philosophy and how so? Will the philosophy continue to be educational in nature, preparing and developing our children for school?
The Philosophy of the preschool remains the same. We use Creative Curriculum and have no intentions of changing this. Chapel Extensions are currently incorporated in the lesson plans to further extend students' biblical knowledge from the chapel lesson.
2. What is the board's position on NAEYC accreditation? What requirements must be met to ensure continued NAEYC accreditation?
The board is in full support of maintaining the NAEYC accreditation and will do so through requred annual reports.
3. What is IOL and what preschool recommendations are being considered for implementation?
IOL stand for Institute for Organizational Leadership. The preschool recommendations have not been discusssed at this date.
4. Can you assign a board member to kep all parents advised of the accreditation process, director search, etc?
Steve Padgett is the chair of the Parent Relations Committee and also is serving as the chair for the Search Committee.
5. Is consideration being given to eliminate the full day program and having only a 1/2 day program?
No.
6. Who keeps the miutes for th board meetings? Where are they kept?
Minutes are recorded by Gail Buchanan (secretary of the board) and may be obtained upon request.
7. Do you expect an additional loss of staff? What are you currently doing to make sure the current staff remains in place?
We are not expecting to lose any staff. The board is working closely with the interim director to offer support to the existing staff.
The Philosophy of the preschool remains the same. We use Creative Curriculum and have no intentions of changing this. Chapel Extensions are currently incorporated in the lesson plans to further extend students' biblical knowledge from the chapel lesson.
2. What is the board's position on NAEYC accreditation? What requirements must be met to ensure continued NAEYC accreditation?
The board is in full support of maintaining the NAEYC accreditation and will do so through requred annual reports.
3. What is IOL and what preschool recommendations are being considered for implementation?
IOL stand for Institute for Organizational Leadership. The preschool recommendations have not been discusssed at this date.
4. Can you assign a board member to kep all parents advised of the accreditation process, director search, etc?
Steve Padgett is the chair of the Parent Relations Committee and also is serving as the chair for the Search Committee.
5. Is consideration being given to eliminate the full day program and having only a 1/2 day program?
No.
6. Who keeps the miutes for th board meetings? Where are they kept?
Minutes are recorded by Gail Buchanan (secretary of the board) and may be obtained upon request.
7. Do you expect an additional loss of staff? What are you currently doing to make sure the current staff remains in place?
We are not expecting to lose any staff. The board is working closely with the interim director to offer support to the existing staff.
Distributing Information In Boxes
Recently, the Livingspringsparents group placed a flier into the boxes of all parents, inviting them to join the BLOG and to attend a parent meeting. This annoyed the Board, and in response they now insist that all communications from parents to parents be approved by Amy prior to distribution.
If you wish to communicate with the Parents via the kids boxes, have Amy sign off prior to distribution.
If you wish to communicate with the Parents via the kids boxes, have Amy sign off prior to distribution.
LSPS Board
Cindy Day, Co-Chair dayjeff@bellsouth.net
Joe Catuerbury, Co-Chair jcanterbury@sc.rr.com
Christine Stoxen cstoxen@sc.rr.com
Nancy Vogel Nancy_Vogel@yahoo.com
Amy Penfield amypenfieldls@sc.rr.com
Craig Stoxen craig@scautism.org
Gail Buchanan worldsbd@aol.com
Andrea Berry aberry@kmm.richland2.org
Jeff Day dayjeff@bellsouth.net
Brenda Grohman harbren1@aol.com
Steve Padget steven.padgett@bcbssc.com
Joan Podd jpodd@yahoo.com
Burgin Riley burginriley@yahoo.com
Jennifer Wiggins jnwiggins@sc.rr.com
Noelle Yingling nyingling@sc.rr.c om
Joe Catuerbury, Co-Chair jcanterbury@sc.rr.com
Christine Stoxen cstoxen@sc.rr.com
Nancy Vogel Nancy_Vogel@yahoo.com
Amy Penfield amypenfieldls@sc.rr.com
Craig Stoxen craig@scautism.org
Gail Buchanan worldsbd@aol.com
Andrea Berry aberry@kmm.richland2.org
Jeff Day dayjeff@bellsouth.net
Brenda Grohman harbren1@aol.com
Steve Padget steven.padgett@bcbssc.com
Joan Podd jpodd@yahoo.com
Burgin Riley burginriley@yahoo.com
Jennifer Wiggins jnwiggins@sc.rr.com
Noelle Yingling nyingling@sc.rr.c om
ELEA Standards
LSPS is adopting the religious standards of the Evangelical Lutheran Education Association (ELEA), and is adopting the educational standards of the Evangelical Lutheran Church of America (ELCA). Information regarding these standards can be found on their websites, listed here.
http://www.eleanational.org/
http://www.eleanational.org/news/index.html
http://www.elca.org/schools/
http://www.elca.org/schools/faqs/
http://www.elca.org/schools/devotions/2006/
A few items that are noteworthy..
1. The ELEA does not have a curriculum, but the ELCA does and it was incorporated as a component in this weeks classes.
2. The Board has indicated that their intentions are to adopt the ELEA standards, and pursue ELEA accreditation. They have emphatically stated their intent is to keep their NAEYC accreditation by continuing with the NAEYC cirriculum, while adding the spiritual components of the ELEA standards.
3. The Board has indicated the primary reason for pursuing ELEA accreditation is to adopt a management structure that places the school under the direct supervision and control of the church.
http://www.eleanational.org/
http://www.eleanational.org/news/index.html
http://www.elca.org/schools/
http://www.elca.org/schools/faqs/
http://www.elca.org/schools/devotions/2006/
A few items that are noteworthy..
1. The ELEA does not have a curriculum, but the ELCA does and it was incorporated as a component in this weeks classes.
2. The Board has indicated that their intentions are to adopt the ELEA standards, and pursue ELEA accreditation. They have emphatically stated their intent is to keep their NAEYC accreditation by continuing with the NAEYC cirriculum, while adding the spiritual components of the ELEA standards.
3. The Board has indicated the primary reason for pursuing ELEA accreditation is to adopt a management structure that places the school under the direct supervision and control of the church.
Friday, March 9, 2007
The minutes of the Feb. 8, 2007 meeting are attached. As I reported at last night's meeting, the PS budget has been approved by church council. A high level budget for the congregation and the PS will be voted on by the congregation on March 18, 2007. After approval by the congregation, an official letter will go out to parents regarding changes to the fee structure.
Thank you for your interest. Please feel free to pass along any suggestions you feel will be helpful to the board. We value your input.
Gail Buchanan
Living Springs Lutheran Church Preschool/ASC Board
Minutes of Meeting
February 8, 2007
In attendance: Pastor Chris Stoxen, Pastor Mark Buchan, Vicar Nancy Vogel, Andrea Berry, Gail Buchanan, Joe Canterbury, Cindy Day, Brenda Grohman, Michelle Lopez, Steve Padgett, Lionel Parker, Amy Penfield, Joan Podd, Burgin Riley and Noelle Yingling.
Not in attendance: Jeff Day, Craig Stoxen, and Jennifer Wiggins.
The meeting was called to order by Cindy Day. Pastor Buchan opened with prayer.
Approval of Minutes- Steve Padgett motioned that the minutes be approved as written. Andrea Berry seconded the motion and the motion carried by a unanimous vote.
Staff Report- Lionel Parker reported:
• After staff expressed concern about mandatory attendance at church on March 4th for Lutheran Schools Week, Michelle sent out a letter encouraging staff and letting them know we were trying to bridge the gap between the preschool and the church.
• In-service day survey of other preschools was shared with the board. Discussion will follow in the Personnel Committee report.
• Teachers recommend purchase of picture IDs and lanyards for teachers. Discussion will follow in the Personnel Committee report.
• Three and four year old teachers expressed interest in Internet access in their classroom. Discussion will follow in the Personnel Committee report.
Treasurer’s Report - Craig Stoxen was absent from the meeting (out of town) and emailed members that he had not had time to complete the treasurer’s report for January 2007. Copies of the financial audit report by the Hobbs Group, P.A., Certified Public Accountants and Consultants were distributed at the meeting.
Director’s Report – Michelle Lopez- Report reviewed and accepted with the following highlights.
• Enrollment at 99%.
• Withdrawal report- none
• Staffing-No changes. Michelle provided a copy of a newly implemented staff exit interview in response to a request by Cindy Day at the last meeting.
• Parent Seminar-30 parents attended Part I of Young Children and Discipline. Part II is Feb. 22nd.
• Dryer is fixed
• Upcoming events
o Lutheran Schools Week-Temple talk is needed at all three services on March 3rd and 4th. Michelle and/or Amy will present talks at all services. Michelle provided a summary of events that will be held during the week to celebrate the week. Noelle Yingling, Chair of Special Events offered to coordinate help if needed.
o Week of the Young Child Celebration will be held the week of April 23-27th. Special events are being planned for this week as well.
• Training for restraining children-Michelle met with Marcia Bacon, Director of Early Leaning for Richland County First Steps. The recommendation is for staff to have training on challenging behavior in general-what to look for, and ways to help the child participate and succeed in the classroom. Teachers would learn what to do so that restraint would never have to be used.
Michelle reported that the school has a policy that staff is to call she or Amy should a situation arise in the classroom where a child is out of control. The teachers then remove all other children from the classroom until the director or assistant director resolves the situation. Lionel Parker reported that he had followed this policy in his classroom. Pastor Chris expressed concern that there are times when Michelle and Amy are out of the center at the same time. Michelle will ensure that team leaders are also trained so that they can act in their absence.
• Teacher surveys- Michelle reported that 11 of 24 teachers completed the survey. Only 4 were completed online. Michelle is in the process of entering the 7 surveys online, which were completed hard copy. She will present the results at the next meeting.
• Cobb Enterprises Fundraiser-There is a sign up sheet outside the workroom. This Sunday is the last Sunday for church members to place an order.
Personnel Committee Report – Brenda Grohman reported the personnel committee met on Feb. 5th and discussed the following:
• Teacher In-Service-Based on the staff survey, the personnel committee recommended that the parent handbook and personnel handbook be updated to reflect a _ day in-service day on the last day of school prior to summer camp and a full day in-service on the day prior to the first day of school. Teachers will use this time to prepare their classrooms and to participate in in-service training. Gail Buchanan motioned that changes to the handbooks, which Michelle provided prior to the meeting, be approved. Joan Podd seconded the motion and the motion carried with a unanimous vote.
• Mandatory Church Service-Teachers will be installed and recognized on March 4th during Lutheran Schools Week. Joan Podd motioned that changes to the personnel handbook, which Michelle provided prior to the meeting, requiring attendance at least one Church service each year be approved. Steve Padgett seconded the motion and the motion carried by unanimous vote.
• Badges-As Lionel stated in his report, teachers have requested badges and lanyards. While there will be funds in the PTO account to pay for the cost of the badges, funding for the lanyards needs to be discussed. The lanyards the staff would like are imprinted with the school name and require a minimum order of 100 at $1.53 per lanyard. Andrea Berry reported that she checked with Integrated ID, the company used by Kelly Mill Middle School. Plain lanyards can be ordered for a total of $17.99 for a minimum order of 25. A minimum order of 50 can be purchased for $33. A message was also left with Laura Turnmire to see if she could embroider the lanyards less expensively than the staff quote. Burgin Riley reported that staff at her office is required to pay for lost badges. Pastor Chris expressed concern that the badges might get in the way for teachers in the younger age groups. Following the discussion, Joan Podd motioned that the preschool budget pay for the lanyards, which the staff wanted ($153). Joe Canterbury seconded the motion and the motion carried with a unanimous vote.
• Internet access in the classrooms-The personnel committee recommended adding access to one or two of the classrooms with older children and adding more at a later time as the budget allows. Lionel Parker reported that access is needed for teaching and also planning while the children are taking naps. Andrea Berry reported that technology is phased in at her school and recommended that the preschool consider the same. Joe Canterbury discussed the upgrades that are being made at the church to allow for Internet throughout the administration/educational building and how a card(s) can be purchased and checked out from the PS office, which staff can insert for Internet access in the classroom. Michelle reported that the computer in the teachers lounge has Internet access and expressed some reservations about Internet access in every classroom. Joe Canterbury reported that a history of web sites accessed by staff could be looked at and monitored. Joan Podd reported that she felt strongly about teachers having Internet access in the classroom. After the discussion, Joan Podd motioned that the preschool purchase one $60 card to begin faculty using the Internet for research and curriculum in the classroom. Burgin Riley seconded the motion and it carried with a unanimous vote.
• Cobb Fundraiser-Is taking place and will be in the church’s enews.
Parent Relations – Parent committee is invited to attend the beginning of the Feb. 15th council meeting to see a demo.
Council Report – Gail Buchanan emailed highlights from the January 18, 2007 meeting to board members. There was no further discussion at the meeting.
Tuition Assistance – Michelle reported that no additional requests have been made.
Special Events – Noelle Yingling asked that consideration be given as to whether the Winter Open House should be continued due to the recent low turnout. Andrea Berry stated that this open house might not be necessary due to the reputation of the preschool and the waiting list.
Old Business -
• ID Card for Teachers-discussed during Staff Report and Personnel Committee Report.
• Survey Results-Discussed during Director’s Report.
• Restraint Training-Discussed during Director’s Report
• Web Site Demo-No further discussion
• Waiting List Follow-up- Gail Buchanan went over the information obtained from Shandon Presbyterian Church, Washington Street Methodist Church and Trenholm Road Methodist church regarding their administration of their waiting list policy. Specifically, if a child is on a waiting list with sibling status and the older child graduates from the program prior to the child on the waiting list entering the program, does the waiting list child loose sibling status priority on the waiting list. At Shandon Presbyterian the child looses sibling status priority, at Washington Street Methodist, the child does not loose sibling status and at Trenholm Road Methodist, the situation has not been encountered. Joan Podd motioned that the PS policy remain (waiting list child looses sibling status). Andrea Berry seconded the motion and the motion carried by unanimous vote.
• Mediation Report-Cindy Day provided copies of the Memorandum of Agreement developed as a result of the mediation process held in the fall of 2006. Pastor Chris recommended that everyone review the agreement and be prepared to sign the agreement at the March meeting.
New Business –
• New Budget (2007)-Craig Stoxen emailed the budget to the board prior to the meeting. Steve Padgett distributed and reviewed the 2007 budget highlights:
o $100 Supply fee added for Toddlers
o New rate for kindergarten ASC class with lower staff to child ratio
o Occupancy rate projected at 96% except for toddler class, full day twos in split class, and ASC 6-12 year olds, which were projected at 95%.
o Full day twos and _ day twos split class needs to continue due to budget impact
o Tuition increase effective August 2007
ß Infant from 580 to 600
ß Toddler from 549 to 570
ß Full Day Twos from 536 to 552
ß Full Day Threes and Fours from 463 to 500
ß _ Day Twos 5 days a week from 322 to 332
ß _ Day Twos 3 days a week from 241 to 248
ß _ Day Twos 2 days a week from 161 to 166
ß _ Day Threes and Fours 5 days a week from 278 to 300
ß _ Day Threes and Fours 3 days a week from 208 to 225
ß _ Day Threes and Fours 2 days a week from 139 to 150
ß ASC 6-12 from 253 to 270
ß ASC kindergarten from 253 to 278
o Raises budgeted at 3.25%
o Increase in the number of hours staff spend at mandatory meetings/training
o $10,200 budgeted for maintenance staff (2,400) and book keeper (7,800)
o $1,000 added for web design/maintenance
o Steve reported that the budget is very tight and that 76% of the budget is for personnel. Steve reported that caution is needed when hiring teachers to replace staff that leave, since hiring staff at a higher rate than budgeted has a negative impact on the budget that can be significant.
o Michelle shared a report of tuition charged by other schools and recommended that the board compare the new rates to other NAEYC accredited schools on the report.
Following a brief discussion, Joan Podd motioned that the budget be approved as presented. Steve Padgett seconded the motion and the motion carried with a unanimous vote.
ELEA Certification-Michelle Lopez reported that a meeting is scheduled on Feb. 22, 2006 with Pastor Chris, Vicar Nancy, herself, team leaders-Harriet Boykin and Allison Sims, Cindy Day and Gail Buchanan.
Wire-less Internet-Discussed during Personnel Committee Report.
Conference Attendance Assistance for Staff-Gail Buchanan reported receiving additional feedback from Peg Fox, with the McNair Law Firm regarding this subject. If staff attends a conference and it overlaps with regular work day(s), staff does not necessarily have to take leave. (Peg cautioned that week long conferences would be an exception.) She reiterated that assisting staff to attend a conference should be seen as an inducement to attend rather than a requirement or reward. Lionel Parker reported that staff would like assistance with attending conferences. Joe Canterbury recommended that a fund be established similar to tuition assistance for conference attendance. Joan Podd commented that funds for staff development are important. The current Cobb Enterprises fundraiser will be earmarked for staff assistance at conferences. Steve Padgett recommended that the matter be referred to Finance Committee for review.
Parking-Noelle Yingling and Burgin Riley reported some improvement with parking near the PS entrance being available for parent pick up. Michelle has recommended but not required staff to park further away from the building to leave space for parents.
Storage Units- Steve Padgett reported that he researched the cost of freestanding units that can have wheels attached, as requested at the last meeting. The cost is $159-289 per unit. Discussion followed that the locks added by Joe Canterbury to the current units seem to be working. Pastor Chris recognized staff for the cleanliness of the fellowship hall.
Copier-Steve Padgett reported that the Finance Committee reviewed several quotes and recommended the purchase of the copier quoted by Duplicating Products and church member, Kevin Shaver. The current agreement expires March 31, 2007. Pastor Chris asked that consideration be given to a joint purchase since the church’s lease will expire soon and a better rate might be obtained. Joan Podd motioned that the purchase of the copier be approved at the quoted price or a lower price. Andrea Berry seconded the motion and the motion carried with a unanimous vote.
Update: 2/9/07 Michelle Lopez talked to Kevin Shaver and a 10% discount can be offered on the service and equipment for the copiers if they are purchased at the same time. Pastor Chris will try to make a decision by the end of the month on the church’s copier.
Board Retreat-Board members are encouraged to attend a retreat with Jim Chambers on March 10th from 9Am until 12 noon to discuss the IOL report. Council Members are also being invited to attend.
Next meeting will be March 8, 2007.
Meeting adjourned.
Respectfully submitted,
Gail Buchanan, Secretary
Thank you for your interest. Please feel free to pass along any suggestions you feel will be helpful to the board. We value your input.
Gail Buchanan
Living Springs Lutheran Church Preschool/ASC Board
Minutes of Meeting
February 8, 2007
In attendance: Pastor Chris Stoxen, Pastor Mark Buchan, Vicar Nancy Vogel, Andrea Berry, Gail Buchanan, Joe Canterbury, Cindy Day, Brenda Grohman, Michelle Lopez, Steve Padgett, Lionel Parker, Amy Penfield, Joan Podd, Burgin Riley and Noelle Yingling.
Not in attendance: Jeff Day, Craig Stoxen, and Jennifer Wiggins.
The meeting was called to order by Cindy Day. Pastor Buchan opened with prayer.
Approval of Minutes- Steve Padgett motioned that the minutes be approved as written. Andrea Berry seconded the motion and the motion carried by a unanimous vote.
Staff Report- Lionel Parker reported:
• After staff expressed concern about mandatory attendance at church on March 4th for Lutheran Schools Week, Michelle sent out a letter encouraging staff and letting them know we were trying to bridge the gap between the preschool and the church.
• In-service day survey of other preschools was shared with the board. Discussion will follow in the Personnel Committee report.
• Teachers recommend purchase of picture IDs and lanyards for teachers. Discussion will follow in the Personnel Committee report.
• Three and four year old teachers expressed interest in Internet access in their classroom. Discussion will follow in the Personnel Committee report.
Treasurer’s Report - Craig Stoxen was absent from the meeting (out of town) and emailed members that he had not had time to complete the treasurer’s report for January 2007. Copies of the financial audit report by the Hobbs Group, P.A., Certified Public Accountants and Consultants were distributed at the meeting.
Director’s Report – Michelle Lopez- Report reviewed and accepted with the following highlights.
• Enrollment at 99%.
• Withdrawal report- none
• Staffing-No changes. Michelle provided a copy of a newly implemented staff exit interview in response to a request by Cindy Day at the last meeting.
• Parent Seminar-30 parents attended Part I of Young Children and Discipline. Part II is Feb. 22nd.
• Dryer is fixed
• Upcoming events
o Lutheran Schools Week-Temple talk is needed at all three services on March 3rd and 4th. Michelle and/or Amy will present talks at all services. Michelle provided a summary of events that will be held during the week to celebrate the week. Noelle Yingling, Chair of Special Events offered to coordinate help if needed.
o Week of the Young Child Celebration will be held the week of April 23-27th. Special events are being planned for this week as well.
• Training for restraining children-Michelle met with Marcia Bacon, Director of Early Leaning for Richland County First Steps. The recommendation is for staff to have training on challenging behavior in general-what to look for, and ways to help the child participate and succeed in the classroom. Teachers would learn what to do so that restraint would never have to be used.
Michelle reported that the school has a policy that staff is to call she or Amy should a situation arise in the classroom where a child is out of control. The teachers then remove all other children from the classroom until the director or assistant director resolves the situation. Lionel Parker reported that he had followed this policy in his classroom. Pastor Chris expressed concern that there are times when Michelle and Amy are out of the center at the same time. Michelle will ensure that team leaders are also trained so that they can act in their absence.
• Teacher surveys- Michelle reported that 11 of 24 teachers completed the survey. Only 4 were completed online. Michelle is in the process of entering the 7 surveys online, which were completed hard copy. She will present the results at the next meeting.
• Cobb Enterprises Fundraiser-There is a sign up sheet outside the workroom. This Sunday is the last Sunday for church members to place an order.
Personnel Committee Report – Brenda Grohman reported the personnel committee met on Feb. 5th and discussed the following:
• Teacher In-Service-Based on the staff survey, the personnel committee recommended that the parent handbook and personnel handbook be updated to reflect a _ day in-service day on the last day of school prior to summer camp and a full day in-service on the day prior to the first day of school. Teachers will use this time to prepare their classrooms and to participate in in-service training. Gail Buchanan motioned that changes to the handbooks, which Michelle provided prior to the meeting, be approved. Joan Podd seconded the motion and the motion carried with a unanimous vote.
• Mandatory Church Service-Teachers will be installed and recognized on March 4th during Lutheran Schools Week. Joan Podd motioned that changes to the personnel handbook, which Michelle provided prior to the meeting, requiring attendance at least one Church service each year be approved. Steve Padgett seconded the motion and the motion carried by unanimous vote.
• Badges-As Lionel stated in his report, teachers have requested badges and lanyards. While there will be funds in the PTO account to pay for the cost of the badges, funding for the lanyards needs to be discussed. The lanyards the staff would like are imprinted with the school name and require a minimum order of 100 at $1.53 per lanyard. Andrea Berry reported that she checked with Integrated ID, the company used by Kelly Mill Middle School. Plain lanyards can be ordered for a total of $17.99 for a minimum order of 25. A minimum order of 50 can be purchased for $33. A message was also left with Laura Turnmire to see if she could embroider the lanyards less expensively than the staff quote. Burgin Riley reported that staff at her office is required to pay for lost badges. Pastor Chris expressed concern that the badges might get in the way for teachers in the younger age groups. Following the discussion, Joan Podd motioned that the preschool budget pay for the lanyards, which the staff wanted ($153). Joe Canterbury seconded the motion and the motion carried with a unanimous vote.
• Internet access in the classrooms-The personnel committee recommended adding access to one or two of the classrooms with older children and adding more at a later time as the budget allows. Lionel Parker reported that access is needed for teaching and also planning while the children are taking naps. Andrea Berry reported that technology is phased in at her school and recommended that the preschool consider the same. Joe Canterbury discussed the upgrades that are being made at the church to allow for Internet throughout the administration/educational building and how a card(s) can be purchased and checked out from the PS office, which staff can insert for Internet access in the classroom. Michelle reported that the computer in the teachers lounge has Internet access and expressed some reservations about Internet access in every classroom. Joe Canterbury reported that a history of web sites accessed by staff could be looked at and monitored. Joan Podd reported that she felt strongly about teachers having Internet access in the classroom. After the discussion, Joan Podd motioned that the preschool purchase one $60 card to begin faculty using the Internet for research and curriculum in the classroom. Burgin Riley seconded the motion and it carried with a unanimous vote.
• Cobb Fundraiser-Is taking place and will be in the church’s enews.
Parent Relations – Parent committee is invited to attend the beginning of the Feb. 15th council meeting to see a demo.
Council Report – Gail Buchanan emailed highlights from the January 18, 2007 meeting to board members. There was no further discussion at the meeting.
Tuition Assistance – Michelle reported that no additional requests have been made.
Special Events – Noelle Yingling asked that consideration be given as to whether the Winter Open House should be continued due to the recent low turnout. Andrea Berry stated that this open house might not be necessary due to the reputation of the preschool and the waiting list.
Old Business -
• ID Card for Teachers-discussed during Staff Report and Personnel Committee Report.
• Survey Results-Discussed during Director’s Report.
• Restraint Training-Discussed during Director’s Report
• Web Site Demo-No further discussion
• Waiting List Follow-up- Gail Buchanan went over the information obtained from Shandon Presbyterian Church, Washington Street Methodist Church and Trenholm Road Methodist church regarding their administration of their waiting list policy. Specifically, if a child is on a waiting list with sibling status and the older child graduates from the program prior to the child on the waiting list entering the program, does the waiting list child loose sibling status priority on the waiting list. At Shandon Presbyterian the child looses sibling status priority, at Washington Street Methodist, the child does not loose sibling status and at Trenholm Road Methodist, the situation has not been encountered. Joan Podd motioned that the PS policy remain (waiting list child looses sibling status). Andrea Berry seconded the motion and the motion carried by unanimous vote.
• Mediation Report-Cindy Day provided copies of the Memorandum of Agreement developed as a result of the mediation process held in the fall of 2006. Pastor Chris recommended that everyone review the agreement and be prepared to sign the agreement at the March meeting.
New Business –
• New Budget (2007)-Craig Stoxen emailed the budget to the board prior to the meeting. Steve Padgett distributed and reviewed the 2007 budget highlights:
o $100 Supply fee added for Toddlers
o New rate for kindergarten ASC class with lower staff to child ratio
o Occupancy rate projected at 96% except for toddler class, full day twos in split class, and ASC 6-12 year olds, which were projected at 95%.
o Full day twos and _ day twos split class needs to continue due to budget impact
o Tuition increase effective August 2007
ß Infant from 580 to 600
ß Toddler from 549 to 570
ß Full Day Twos from 536 to 552
ß Full Day Threes and Fours from 463 to 500
ß _ Day Twos 5 days a week from 322 to 332
ß _ Day Twos 3 days a week from 241 to 248
ß _ Day Twos 2 days a week from 161 to 166
ß _ Day Threes and Fours 5 days a week from 278 to 300
ß _ Day Threes and Fours 3 days a week from 208 to 225
ß _ Day Threes and Fours 2 days a week from 139 to 150
ß ASC 6-12 from 253 to 270
ß ASC kindergarten from 253 to 278
o Raises budgeted at 3.25%
o Increase in the number of hours staff spend at mandatory meetings/training
o $10,200 budgeted for maintenance staff (2,400) and book keeper (7,800)
o $1,000 added for web design/maintenance
o Steve reported that the budget is very tight and that 76% of the budget is for personnel. Steve reported that caution is needed when hiring teachers to replace staff that leave, since hiring staff at a higher rate than budgeted has a negative impact on the budget that can be significant.
o Michelle shared a report of tuition charged by other schools and recommended that the board compare the new rates to other NAEYC accredited schools on the report.
Following a brief discussion, Joan Podd motioned that the budget be approved as presented. Steve Padgett seconded the motion and the motion carried with a unanimous vote.
ELEA Certification-Michelle Lopez reported that a meeting is scheduled on Feb. 22, 2006 with Pastor Chris, Vicar Nancy, herself, team leaders-Harriet Boykin and Allison Sims, Cindy Day and Gail Buchanan.
Wire-less Internet-Discussed during Personnel Committee Report.
Conference Attendance Assistance for Staff-Gail Buchanan reported receiving additional feedback from Peg Fox, with the McNair Law Firm regarding this subject. If staff attends a conference and it overlaps with regular work day(s), staff does not necessarily have to take leave. (Peg cautioned that week long conferences would be an exception.) She reiterated that assisting staff to attend a conference should be seen as an inducement to attend rather than a requirement or reward. Lionel Parker reported that staff would like assistance with attending conferences. Joe Canterbury recommended that a fund be established similar to tuition assistance for conference attendance. Joan Podd commented that funds for staff development are important. The current Cobb Enterprises fundraiser will be earmarked for staff assistance at conferences. Steve Padgett recommended that the matter be referred to Finance Committee for review.
Parking-Noelle Yingling and Burgin Riley reported some improvement with parking near the PS entrance being available for parent pick up. Michelle has recommended but not required staff to park further away from the building to leave space for parents.
Storage Units- Steve Padgett reported that he researched the cost of freestanding units that can have wheels attached, as requested at the last meeting. The cost is $159-289 per unit. Discussion followed that the locks added by Joe Canterbury to the current units seem to be working. Pastor Chris recognized staff for the cleanliness of the fellowship hall.
Copier-Steve Padgett reported that the Finance Committee reviewed several quotes and recommended the purchase of the copier quoted by Duplicating Products and church member, Kevin Shaver. The current agreement expires March 31, 2007. Pastor Chris asked that consideration be given to a joint purchase since the church’s lease will expire soon and a better rate might be obtained. Joan Podd motioned that the purchase of the copier be approved at the quoted price or a lower price. Andrea Berry seconded the motion and the motion carried with a unanimous vote.
Update: 2/9/07 Michelle Lopez talked to Kevin Shaver and a 10% discount can be offered on the service and equipment for the copiers if they are purchased at the same time. Pastor Chris will try to make a decision by the end of the month on the church’s copier.
Board Retreat-Board members are encouraged to attend a retreat with Jim Chambers on March 10th from 9Am until 12 noon to discuss the IOL report. Council Members are also being invited to attend.
Next meeting will be March 8, 2007.
Meeting adjourned.
Respectfully submitted,
Gail Buchanan, Secretary
Thursday, March 8, 2007
Notification of Board Meeting
There will be a Board Meeting on Thursday, March 8, at 6:30pm in the Fellowhsip Hall.
Sunday, March 4, 2007
Welcome.
To the parents of children enrolled at Living Springs Preschool: This forum has been created as a place where parents can go to share information. You can think of it ias a virtual "parent meeting" which is always in session and where every voice is heard. Please leave your comments and suggestions on how best to support LSPS as they deliver quality care and education.
Please send private comments to schooltalk@gmail.com. Public (helpful) comments may be posted directly by sending an email to schooltalk1.parents@blogger.com. Check back frequently, as more information will be posted here in the upcoming days.
Best,
LSPS Parents.
Please send private comments to schooltalk@gmail.com. Public (helpful) comments may be posted directly by sending an email to schooltalk1.parents@blogger.com. Check back frequently, as more information will be posted here in the upcoming days.
Best,
LSPS Parents.